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Antonian PTC - Minutes
ORGANIZATIONAL STRUCTURE The Parent Teacher Club is led by its President Mrs. Lori Curran and is supported by various officers and friends. The PTC has established various activities which require voluntary participation. The following individuals comprise the Executive Board.
Lori Curran
President
loriacurran@gmail.com
210-495-5278
210-827-9076 cell
Cathy Villanueva,
Vice President & Uniform Resale Rep
cathyvillanuevacmc@yahoo.com
210-479-5815
210-875-8073 cell
Susan Thomas,
Secretary
susanthomas66@hotmail.com
210-698-7959
210-262-8670 cell
Karin Wynn
Social Secretary
mwynn1@satx.rr.com
210-696-7128
210-241-8671 cell
Cristina Johnson,
Treasurer
sirikwaj@hotmail.com
210-492-4897
210-367-2643 cell
Class Representatives
Senior Class Rep
Melanie Earl
mearl@earl-law.com
210-408-6633
210-386-4771 cell
Junior Class Rep
Christi Forestier
jforestierir@satx.rr.com
210-764-2299
210-391-0634 cell
Sophomore Class Rep
Debbie Heintzelman
mdheintz@aol.com
210-497-6488
210-273-2532
Freshman Class Rep
Susan Tarrillion
starrillion@satx.rr.com
210-496-4906
210-393-6970 cell
Mother/Son & Father/Daughter Luncheon Chair
Tracey Lammert
tlammert@phyllisbrowning.com
210-408-4074
210-213-9487
Co-Chair: Carol Palmer
carolep311@yahoo.com
210-492-3120
210-872-4163 cell
Teacher Luncheon Chair
Art Hanna
210-316-5230
Patty Hanna
patricia.hanna@usaa.com
210-260-6905
St. Michael Prayer Group
Lora Matlock
aggiecatholic@juno.com
210-846-1316
210-493-8373
Prayer Partners
Tracey Lammert
tlammert@phyllisbrowning.com
210-408-4074
210-213-9487 cell
Senior Breakfast
LeeAnn Little,
leeann@pidsa.net
210-410-8228
210-698-0206 cell
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August 2010 Minutes (pending approval)
Meeting was held at Bistro Tree Café on August 11th, 2010 at 12:00 noon.
Attendance: Lori Curran, Cathy Villanueva, Susan Thomas, Debbie Heintzelman, Carole Palmer, Karin Wynn and Susan Tarrillion. Lori Curran called the meeting to order.
Approval of Minutes: No minutes were read. Lori handed each person a tentative PTC program of events for this year (see modified version below).
Treasurer’s Report: In Cristina’s absence, Lori talked about the 2010-2011 proposed budget. She and Mr. Saenz discussed the change in fees collected this year and that the PTC will receive $5,000 from Antonian this year to add to the approx. $12,000 balance in our account from last year for a total of approx $17,000. A full treasurer’s report will follow next meeting. Lori is planning a second meeting with Mr. Saenz for next Tuesday.
Reports from Committees: No committee reports to discuss.
Old Business: No old business to discuss – on to our new school year.
New Business:
New Parent & Returning Parent Orientation: PTC is providing the cookies and drinks for the new parent & returning parent orientation nights on 8/10 & 8/12 respectively and providing a lunch for the teachers on 8/13, their final faculty inservice before school starts.
8th Grade Tours: Lori announced that the 8th grade tours for this year would now be under the direction on Mrs. Montemayor with Carole Palmer assisting. We discussed with Carole that refreshments may be better to have coffee and small bottle waters.
We discussed food options for the Staff luncheons/Birthday Treats. Many teachers are eating healthier now and seem to prefer salads, fruit and wraps (instead of lots of bread). Lori mentioned that the class retreats are more than likely to be held at Antonian this year which will make catering arrangements much easier. The Board discussed having our day meeting times changed to 12:00 noon instead of the usual 11:30 am. Those present were in agreement with the change.
Proposed PTC Meetings:
Aug. 11 PTC Board Meeting
Sept. 8 PTC General Meeting 6:30 p.m.
Oct. 13 PTC General Meeting 6:30 p.m.
Nov. 10 PTC General Meeting 12:00 noon
Dec. 8 PTC General Meeting 12:00 noon
Jan. 12 PTC General Meeting 12:00 noon
Feb. 10 PTC General Meeting 6:30 p.m.
Mar . 9 PTC General Meeting 12:00 noon
Apr. 13 PTC General Meeting 12:00 noon
May 11 PTC Board Meeting 12:00 noon
PTC Events:
Feb. 6, 2011 Mother/Son Mass & Luncheon
Mar. 6, 2011 Father/Daughter Mass & Luncheon
Apr. 6, 2011 New Parent Breakfast
May 22, 2011 Senior Breakfast
PTC Service:
Faculty Lunches: 9/3 (Seniors), 10/1 (Juniors), 11/5 (Sophomores), 12/3 (Freshman), January (see note)*, 2/4 (Seniors), 3/11 (Juniors), 4/1 (Sophomores), 5/6 (Freshman)
Birthday Treats:
Seniors: December & April
Juniors: September & January
Sophomores: October & February
Freshman: November & March
Board: August & May
Retreat Lunches: Freshman - 9/21, Sophomores - 10/5, Juniors - 11/9, Seniors - 10/26
Thanksgiving Luncheon: 11/23
Christmas Faculty Luncheon: 12/14 at 12:30 p.m. with Art and Patty Hanna in charge.
Faculty End of Year Luncheon: 5/24 at 12:30 p.m. with Art and Patty Hanna in charge.
Upcoming Events:
August Birthday/Treats will be provided by the Board.
August Staff luncheon will be provided by the Board this Friday, August 13th with Lori in charge.
September Staff luncheon will be provided by the senior class with Melanie in charge.
The next PTC meeting will be an evening meeting on September 8th in the student center at 6:30 p.m.
The meeting/lunch was adjourned at 2:00 p.m.
*Note: At this point there is no January faculty lunch scheduled, which could change.
Respectfully submitted by Susan Thomas.
April 2010 Minutes
Meeting was held at ACP in the Student Center on April 14, 2010 in the Student Center at 11:30 a.m.
Attendance: Lesli McBride, Cathy Villanueva, Cristina Johnson, Christi Forestier, Debbie Heintzelman, Carole Palmer, Art Hanna, Karin Wynn, John Duke Butler and Gayle and Bob Modrovsky. Lesli McBride called the meeting to order. Lesli opened with prayer.
Approval of Minutes: The minutes were read by Karin and no changes were made. The minutes were approved.
Treasurer’s Report: Cristina submitted the PTC Budget/Expense Report. Our balance is $4,880.94. We exceeded our Lunches budget by $304.74. We talked about what items were over budgeted and what we can do to balance or just budget more for next year. Also discussed was the purchase of more tables and chairs and how to pay for them. Carol suggested doing a raffle and Cathy suggested the uniform resale profits to cover some of the expense.
Reports from Committees:
Senior Breakfast: Lee Ann sent in her report to Lesli. We will need
more people to help at time of registration.
End of year Staff Luncheon: Art suggested that a BBQ lunch can be
delivered here for the May 25th luncheon (1st day of finals). Leslie
said we need to have nicer tablecloths and silverware than the r
regular lunches; maybe find some catering with silverware.
Debbie suggested we could find good plastic china at Sam’s. Carol
suggested maybe invest in silverware. Leslie said we have some,
maybe 4 doz. and we can purchase some more, but we have to
wash it ourselves. Carol suggested a little more could be spent on
decorations with the theme. John asked if Antonian is affiliated
with the Knights of Columbus – maybe they sale silverware? Or
we can borrow something from them. Cathy suggested maybe
Hu-Hut or Aldaco can lend silverware or they can do the food
also.
Carol will get a contact for Art. It was suggested to use sombreros
as center pieces.
Old Business:
Donation for Chapel: Lesli reported that three months ago we approved the purchase of the Tabernacle at a price of $8,000 to $10,000; but the price has changed to $14,050 so we felt that we needed to discuss it. Mr. Saenz said we don’t have to feel obligated to pay all of it; that we are not obligated. A motion was made by Debbie Heintzelman to pay the current price of $14,050.00 to cover the Tabernacle for the new chapel. Carol Palmer seconded the motion and all those present approved it.
Officer/Committee Head Job Description – Lesli reminded that all officers and committee coordinators submit , by email, a complete job description to her by May 1st in order to assist those who will take on the responsibility for next year. She will organize folders for each to hand in notes pertaining to their duties/events.
New Business:
April Birthday/Treats will be provided by the senior class with Cynthia in charge.
May Staff luncheon will be provided by the freshman class on May 7th. Debbie will put someone in charge because of her conflict with the State Track meet. Debbie will check if they are still having it. Leslie recommended that we put a notice with the menu in the teacher lounge and get an idea of how many people will participate.
Senior Breakfast will be May 23rd.
Uniform Swap will be June 2nd from 4:30 pm – 7:30 pm. Cathy reported that we need 4-5 volunteers to help set up during the day. We will need to have rolling clothing racks, nice bags and hangers. She also will need help in advance to sort and wash the uniforms. Leslie suggested organizing volunteers to come in on the half days to sort and tag. Advertising was discussed. Cathy said the previous flyers used need to be retyped with more detailed instructions. The flyer will go to Mrs. Montemayor and put on the website. Leslie suggested a date before the seniors are finished school. Cathy suggested the 1st week of May. The deadline will be Friday, May 28th to drop off clothes. Leslie reminded that we have volunteers who have signed up to help with the uniform resale. The next PTC meeting will be a lunch meeting for our last gathering for the year on May 12th.
There were no further questions. The meeting was adjourned at 12:39 p.m.
March 2010 Minutes
Meeting was held at ACP in the Student Center on March 10th, 2010 at 6:30 p.m.
Attendance: Lesli McBride, Cathy Villanueva, Susan Thomas, Cristina Johnson, LeeAnn Little, Cynthia Cornejo, Lori Curran, Christi Forestier, Tracey Lammert, Carole Palmer, and many Antonian parents including incoming 2010 Freshman parents and the Antonian Band and Drama students.
Lesli McBride called the meeting to order. LeeAnn opened with prayer.
Fine Arts Program: The students performed through music and drama with Band Director - Mr. Rodriguez, Art Teacher - Miriam Moore and Drama Teacher – Mrs. Overton.
Approval of Minutes: The minutes were not read or approved due to the program length. Meeting began at 7:16 p.m. after the Fine Arts Program.
Treasurer’s Report: Cristina Johnson submitted the treasurer’s report. We had an ending balance of $26,199.33 after deposits from Mother/Son, Father/Daughter Lunches of $1,800.00 and expenses from Teacher’s Lunch, Senior Breakfast Deposit paid, and expenses from Mother/Son, Father/Daughter Lunches of $3,846.47. Cristina also submitted the PTC Budget and Report of the Mother/Son, Father/Daughter Event.
Reports from Committees:
Father/Daughter event was held March 7th and all went well.
St. Michael Prayer Group Leader, Lora Matlock, was introduced and encouraged parents to join in the daily Mass and praying of the Rosary starting at 7:30 a.m.
Nominations Officers/Vote –
President - Lori Curran
Past President - Lesli McBride
Vice President – Cathy Villanueva*
Treasurer – Christina Johnson*
Secretary – Susan Thomas*
Social Secretary – Karen Wynn
Senior Class Rep – Melanie Earle
Junior Class Rep – Christi Forestier
Sophomore Class Rep – Debbie Heintzelman
Freshman Class Rep –Susan Tarrillion
Staff Christmas/End of Year Luncheon Coordinator – Art and Patty Hanna
Mother/Son, Father/Daughter Event Coordinator – Tracey Lammert/Carole Palmer
Senior Breakfast – LeeAnn Little and ?
Uniform Swap – Cathy Villanueva
Prayer Partners – Tracey Lammert
St. Michael Prayer Group – Lora Matlock
*Returning Board Positions
Old Business:
Officer/Committee Head Job Description – Lesli reminded that all officers and committee coordinators submit , by email, a complete job description to her by May 1st in order to assist those who will take on the responsibility for next year. She will organize folders for each to hand in notes pertaining to their duties/events.
New Business:
March Birthday/Treats will be provided by the freshman class with Debbie in charge.
April Staff Luncheon will be provided by the sophomore class with Christi in charge.
April Birthday/Treats will be provided by the senior class with Cynthia in charge.
Incoming Freshman Parent Breakfast will be on April 8th.
Senior Breakfast will be May 23rd.
Uniform Swap will be June 2nd from 4:30 pm – 7:30 pm.
The next PTC meeting will be held in the Student Center on April 14th, @ 11:30 a.m. Meeting was adjourned at 7:35 p.m.
February 2010 Minutes (pending approval)
Meeting was held at ACP in the Library on February 10th at 11:30 a.m.
Attendance: Lesli McBride, Cathy Villanueva, Susan Thomas, Cristina Johnson, Cynthia Cornejo, Lori Curran, Christi Forestier, Tracey Lammert, Carole Palmer, Aida Ybarra, Sherry Boeckelmann, and Michelle Quiroz.
Lesli McBride called the meeting to order. Christi Forestier opened with prayer.
Approval of Minutes: Susan Thomas read the December 2009 minutes and a couple of changes were made. A motion was made by Cathy Villanueva to approve the corrected January 2010 minutes, seconded by Christi Forestier and was approved by all those present.
Treasurer’s Report: Cristina Johnson read the Treasurer’s Report. The balance is $28,245.80 after expenses from PTC supplies of $28.52, Junior Retreat Pizza of $340.54, January Staff Luncheon of $150.00, January Birthday/Treats of $55.75, February Staff Luncheon of $150.00 and the Mother/Son, Father/Daughter Luncheon of $3,244.60 and a deposit of $3,960.00 for Mother/Son, Father/Daughter Luncheon.
Reports from Committees:
Mother/Son event was held Feb. 7th. Tracey said the event hosted 235 people (50 people didn’t show perhaps due to Super Bowl). It mostly went well. Need to tweak the food line organization and the sound system for Mar. 7th Father/Daughter event to run more smoothly. Mr. Saenz said the new wireless microphone has been ordered. Susan D’Ambrosia asked (through Lesli) about the music. Discussion was that there wasn’t but 2 girls there to sing and most people didn’t sing along. Suggestion was to have peppier music and more there to sing perhaps Mr. Kokotajlo to also attend. The printed program was a nice addition. Next time we need to have janitors there to remove trash. Susan spoke about the Basketball Booster Club needing to use tables, chairs and table cloths after the Father/Daughter , Mar. 7th event for their Awards Banquet held in the gym. Tablecloths will need to be cleaned at Cowboy Cleaners and bill will be split between PTC and Basketball Booster Club. We had a lengthy discussion about the need to purchase more tables and chairs. Carole will talk to Mr. Saenz regarding this. Also, we talked about limiting the event to 1 parent per family so to have room for all students and parents.
Nominating Committee – Carole Palmer discussed the proposed slate of nominations for the 2010-2011 PTC Leadership Team. They are as follows:
President - Lori Curran
Past President - Lesli McBride
Vice President – Cathy Villanueva*
Treasurer – Christina Johnson*
Secretary – Susan Thomas*
Social Secretary – Karen Wynn
Senior Class Rep – Melanie Earle
Junior Class Rep – Christi Forestier
Sophomore Class Rep – Debbie Heintzelman
Freshman Class Rep –?
Staff Christmas/End of Year Luncheon Coordinator – Art and Patty Hanna
Mother/Son, Father/Daughter Event Coordinator – Tracey Lammert/Carole Palmer
Senior Breakfast – LeeAnn Little and ?
Thanksgiving Lunch – ?
Uniform Swap - ?
Prayer Partners - ?
St. Michael Prayer Group - ?
*Returning Board Positions
Old Business:
Donation for the Chapel was discussed. A photo of the Tabernacle that Mr. Saenz has chosen for the new Chapel was shown. It will cost approximately $8-10,000.00.
March Program was discussed for next month’s meeting. The Art and Drama Department teachers are on board for a presentation. We will also invite incoming Antonian freshman parents, too.
New Business:
Officer/Committee Head Job Description – Lesli asked that all officers and committee coordinators to submit by email a complete job description to her by May 1st in order to assist those who will take on the responsibility for next year. She will organize folders for each to hand in notes pertaining to their duties/events.
February Birthday/Treats will be provided by the sophomore class – Christi is planning for Tuesday, Feb 16th with a Mardi Gras, Fat Tuesday theme with baked goods, chocolate and fruit. Susan and Michelle offered to bake food.
March Birthday/Treats will be provided by the freshman class with Debbie in charge.
March Staff Luncheon will be provided by the junior class with Lori in charge on March 5th.
Freshman Parent Breakfast will be on April 8th.
Senior Breakfast will be May 23rd.
The next PTC meeting will be held in the Student Center on March 10th @ 6:30 pm. Meeting was adjourned at 12:53 p.m.
January 2010 Minutes
Meeting was held at ACP in the Library on January 13th at 11:30 a.m. (started at 11:40 a.m.)
Attendance: Lesli McBride, Susan Thomas, Cristina Johnson, Cynthia Cornejo, Lori Curran, Christi Forestier, Debbie Heintzelman, Tracey Lammert, Carole Palmer, Art Hanna and Sheila Lopez.
Lesli McBride called the meeting to order. Cynthia Cornejo opened with prayer.
Approval of Minutes: Susan Thomas read the December 2009 minutes and no changes were made. A motion was made by Lori Curran to approve the December 2009 minutes, seconded by Christi Forestier and was approved by all those present.
Treasurer’s Report: Cristina Johnson read the Treasurer’s Report. The balance is $28,255.21 after expenses from December Staff Luncheon (12 Days of Christmas) of $156.83, November Staff Luncheon of $152.15 and the Christmas Staff Luncheon of $965.45. The Junior Retreat expense of $340.00 will show up on next months report.
Reports from Committees:
Mother/Son and Father/Daughter events are scheduled for Feb. 7th and Mar. 7th, respectively. Tracey said the decorating committee is doing a mock up of the table dressing on Jan 19th in a Hawaiian Luau theme. Father John will lead the Mass on Feb 7th. They are still working on either Father Clay or others to lead the Mar 7th Mass. The music will be performed by the students with Mr. Kokotajlo. Food and games are all being organized. Chris Crane, a parent from last year, is said to be able to help. Christina showed the invitation and card that will be mailed out tomorrow of which the card will need to be returned by the families including their check for tickets. Tracey said she has sent out 2 phone blast with the Save the Date information. Amount of table and chairs available was discussed. There are 27 tables available which seat at least 10 at each. The room capacity used to be 300 before the new expansion so there should be plenty of space. Lesli suggested having a diagram given to the custodian of the table arrangement in order to save time with set up. Mothers of daughters from the board were asked to help out with the set up so the other mothers with daughters could enjoy the event. Leslie said for Tracey to get the key to the school to open up for Sunday. The length of the games was requested to be shortened from last year to keep the event fun and not too long. Student may come to help set up for service hours.
Marion Moore (Art teacher) arrived to present information from the Art department. She hadn’t been informed that we were moving her presentation (and others) to our March evening meeting. An apology was made and she left.
Old Business:
Christmas Luncheon was coordinated by Art and Patty Hanna. Art reported that he received good feedback. Milano’s Restaurant was a little small, however, which made the gift giving a little challenging. The event was less expensive than budgeted. Available transportation would have been nicer except that they declined the offer. Sheila Lopez suggested Amorcita’s Restaurant for next time because they have a large room to use at no cost.
New Business:
Donation for the Chapel was discussed. Mr. Saenz asked that the PTC purchase the Tabernacle for approximately $8-10,000.00 and save the remainder of our available funds. Whether or not to go ahead and vote for a Tabernacle that will be selected in the near future was discussed. A motion was made by Debbie Heintzelman to purchase a Tabernacle approved by Mr. Saenz and donate it to our newly constructed chapel, seconded by Lori Curran and all approved by the rest.
Meeting Times, Program was discussed as we had to make this January meeting which was originally scheduled for 6:30 pm to an 11:30 am meeting due to scheduling conflicts. It was agreed to keep February’s meeting at 11:30 am and March’s meeting to 6:30 pm and have the Fine Art department showcased. It was also discussed to have next year’s September meeting in conjunction with a Ministry Clubs program to showcase all the organizations available to students to those in attendance of that evening meeting.
Website Interaction was discussed as a way to better communicate for the ACP PTC. Debbie asked if there was a way to fill out forms from the internet online so we don’t have as much paperwork to sort when dealing with volunteers. Privacy issues were named as one roadblock and lack of computer skills and understanding was another. It was suggested to ask Mrs. Nagle, the computer teacher for assistance.
January Staff Luncheon will be held this Friday, January 15th and coordinated by the sophomore class and Cathy Villanueva. She has the catering done by Wendy’s with baked potatoes, chili and frosties for dessert. Susan, Christi and Sheila Lopez volunteered to help.
January Birthday/Treats will be provided by the junior class – Lori Curran is planning for Friday, Jan. 22nd.
February Staff Luncheon will be provided by the senior class on Friday, Feb 5th – Cynthia and Tracey are planning catering by OrderUp.
February Birthday/Treats will be provided by the sophomore class – Christi is planning for Tuesday, Feb. 16th with a Fat Tuesday theme. Susan volunteered to help.
Christi asked about the hand sanitizers and their supply. She offered to purchase a little more if needed. Lesli agreed to check with the teachers.
Lesli discussed that a nominating committee needs to be formed to find board replacements for next year’s PTC. If any board member or event coordinator is interested in a particular position or if you know of someone who is interested please email her ASAP lesli_mcbride@sbcglobal.net.|
The next PTC meeting will be held in the Library at 11:30 a.m. on February 10th. Meeting was adjourned at 12:36 p.m.
December 2009 Minutes
Meeting was held at ACP in the Gallery on December 9th at 11:30 a.m. (started at 11:40 a.m.)
Attendance: Leslie McBride, Cathy Villanueva, Susan Thomas, LeeAnn Little, Cristina Johnson, Cynthia Cornejo, Lori Curran, Christi Forestier, Debbie Heintzelman, Tracey Lammert, Geraldine Carillo and Laura Kiel.
Leslie McBride called the meeting to order. Cynthia Cornejo opened with prayer.
Approval of Minutes: Susan Thomas read the November 2009 minutes and noted that 5 or so names were also to be added to the list of attendees. Cynthia noted that the guest speaker’s name was misspelled. A motion was made by Christi Forestier to approve the November 2009 minutes with the above changes, seconded by Debbie Heintzelman and was approved by all those present.
Treasurer’s Report: Cristina Johnson read the Treasurer’s Report. The balance is $29,529.64 after expenses for gift cards for teachers for Thanksgiving ($1,600.00), Thanksgiving luncheon expense ($85.33), October Birthday/Treats ($34.87), gift cards and stationery cards for counselors ($14.99), and Misc. expense ($71.67). LeeAnn Little turned in a receipt as a donation for the Thanksgiving luncheon. It was said that we need to add the Twelve Days of Christmas to our budget for next year*.
Reports from Committees:
Christmas Luncheon is coordinated by Art and Patty Hanna. Geraldine Carillo reported that it will be held at Milano’s Restaurant next Tuesday, Dec. 15th. Cost is $10.00 per person not including tax and gratuity or dessert. Those in attendance approved adding dessert and coffee if an additional cost of $3.00 per person can cover the bill. Leslie was going to check on getting a bus for transport as parking is limited there.
Mother/Son and Father/Daughter events are scheduled for Feb. 7th and Mar. 7th, respectively. Tracey Lammert reported that the planning meeting had many in attendance. They are planning to use Zio’s Restaurant for the catering. There will be a decorations meeting on Friday Dec. 11th at noon to decide the theme for decorating. The Mass is being organized. There will be only one invitation mailed to each of the Antonian families with the dates of both events as this will keep the costs down. It was mentioned as a reminder to address those families to attend either event whereby there isn’t a Mother/Son or Father/Daughter relationship (as in single parents, etc.).
Old Business:
Thanksgiving Luncheon was held on Nov. 24th. Cathy reported that the volunteering went fairly well. It was helpful to have the name tags for the volunteers since many of them were new parents to the school. The leftover pies were donated to the teachers to take home.
Twelve Days of Christmas was in lieu of the December Luncheon and Birthday/Treats. Cynthia and Debbie reported that it went well except for the power outage. Mr. Saenz restored the power. It was said that next year’s budget needs to include the Twelve Days of Christmas*.
New Business:
January Luncheon has not been assigned to a class so the PTC will be in charge. We discussed what food could be used: Cathy noted that we have a Freshman contact who works for Wendy’s corporate, Tracey has a friend that works for Order Up, Souper Salads can do baked potatoes with fixings and chili was discussed. All were going to check prices and discuss later which to use.
January Birthday/Treats will be provided by the Junior class –Lori Curran is in charge.
January Meeting Program will hopefully be from the Fine Arts/Band with Mr. Hayward in charge.
Donation for the Chapel was discussed. The PTC has had money set aside to use for some donation to the newly constructed chapel. Leslie will discuss with Mr. Saenz what items he is wanting for the chapel. Artwork was discussed by Cynthia – specifically Efrain Zanabria (www.UrpiLatin.com ). She passed around composite cards and greeting cards of some of the artwork.
The next PTC meeting will be held in the Student Center at 6:30 p.m. on January 13th. Meeting was adjourned at 12:26 p.m.
November 2009 Minutes
Meeting was held at ACP in the Student Center November 11th, at 6:30 p.m. (started at 6:35 p.m.)
Attendance: Leslie McBride, Cathy Villanueva, Susan Thomas, LeeAnn Little, Cristina Johnson, Cynthia Cornejo, Lori Curran, Christi Forestier, Tracey Lammert, Susan D’Ambrosio, Kathy Aguirre, Meade Bishop, Carrie Gonzales, Antoinette Browning, Jeanette Eisenmenger and Geraldine Carillo and our guest speaker.
Lori Curran opened with prayer. Cynthia Cornejo introduced our speaker for the evening, Tommy Camden who is with the San Antonian Metropolitan Health District. He spoke about the H1N1 Pandemic Influenza. (lasted approx. 45 mins.)
Approval of Minutes: Susan Thomas read the October 2009 minutes: no changes were made. A motion was made by Lori Curran to approve the October 2009 minutes, seconded by Cynthia Cornejo and was approved by all those present.
Treasurer’s Report: Cristina Johnson read the Treasurer’s Report. The balance is $31,336.50 after $775.00 in expenses from the Kleenhanz Sport hand wipes and the Retreat pizza expenses.
Reports from Committees:
Christmas Luncheon is scheduled for Tuesday, Dec. 15th and is coordinated by Art and Patty Hanna.
Mother/Son and Father/Daughter events are scheduled for Feb. 7th and Mar. 7th, respectively, and are coordinated by Tracey Lammert. A planning meeting is scheduled for next Thursday, Nov. 19th at 12:00 noon in the library. She will be forming 4 subcommittees: tickets, mass, decoration, and entertainment/games.
Old Business: Susan Thomas reported that the lounge furniture had been delivered and set up in the gallery area and looks great. “What a cool hangout for the students” someone remarked. A round, glass table with 4 chairs was also purchased. Leslie reported that the Kleenhanz Sport hand wipes we purchased last month were in each of the classrooms. The video recorders have not been purchased yet; Mr. Hayward will take care of ordering them.
New Business: Cynthia Cornejo reported on the Archdiocese protocol for dealing with the N1H1 virus which she learned was listed on their website and there is a copy on file with the school. Also, she learned that Antonian has 2 defibulators and staff trained to use them. The idea of a school nurse was met with conflicting opinions as to whether or not one was needed here at Antonian. She suggested a committee should be formed at some point to discuss this idea further.
November Treat is provided by the freshman class with Debbie H. in charge.
Junior Retreat is scheduled for tomorrow Nov. 12th.
Thanksgiving Luncheon is scheduled for Nov. 24th during all 4 lunches and is coordinated by Cathy Villanueva. The cafeteria staff will cook all the food. Volunteers will be needed to collect desserts from parents (starting at 7:30 a.m.), slice pies and organize food/tables and help serve during lunches. It was said that there isn’t enough room in the student center to have those students/parents who bring their own sack lunch to eat together with those buying the Thanksgiving lunch. They will be provided desserts in the gym as we’ve done in the past.
December Staff Luncheon is provided by the freshman class with Debbie H. in charge.
December Treat/Birthday is provided by the senior class with Cynthia in charge.
Mrs. Graham spoke about the Book Fair going on in the library and encouraged those interested to come and take a look after the meeting.
Leslie spoke about the Alexander House benefit to be held next Thursday, Nov. 19th.
LeeAnn Little read a thank you card received from the student council regarding the food that was provided for them during the campus clean-up day.
Senior Breakfast date was confirmed for Sunday, May 23rd.
The next PTC meeting will be held Wednesday, December 9th at 11:30 a.m. in the library.
Meeting was adjourned at 8:00 p.m.
October 2009 Minutes
Meeting was held at ACP in the Library on October 14th at 10:45 a.m. (started at 10:51 a.m.)
Attendance: Leslie McBride, Cathy Villanueva, Susan Thomas, Steve Ferrari, Cynthia Cornejo, Lori Curran, Christi Forestier, Debbie Heintzelman, Carole Palmer, Cristina Machado and Victoria Humada.
Apologies: Cristina Johnson
Steve Ferrari opened with prayer. Name badges for the officers and class parent reps were distributed as well as the agenda and new school directories.
Approval of Minutes: Susan Thomas read the September 2009 minutes: no changes were made. A motion was made by Christi Forestier to approve the September 2009 minutes, seconded by Cathy Villanueva and was approved by all those present.
Treasurer’s Report: Cristina Johnson emailed the Treasurer’s Report. The balance is at $32,111.50 after $894.25 in expenses from the Freshman and Sophomore Retreats and the September and October Staff Luncheon expenses.
Reports from Committees:
Senior Retreat was held at St. Mary’s University – mixed reviews from parents and students – enjoyed the retreat being led by college students; the overall flow of the schedule was challenging as parent volunteers worked extra hard to coordinate food/supplies, etc. It was suggested that Kathy Sisoian, a senior parent who works for St. Mary’s University, could have been helpful with the event but wasn’t asked to be involved (good to know for next time).
Junior Staff Luncheon – the date changed so Lori Curran, the coordinator, brought drinks and snacks in on Wed. October 7th.
October Teacher Treats/Birthdays is coordinated by Christi Forestier (sophomore class).
November Staff Luncheon is scheduled for Nov. 6th and is coordinated by Christi Forestier (sophomore class).
November Teacher Treats/Birthdays is coordinated by Debbie Heintzelman (Freshman class).
Junior Retreat is scheduled for Nov. 12th.
Thanksgiving Luncheon is scheduled for Nov. 24th during all 4 lunches and is coordinated by Cathy Villanueva. All those present were “invited” to be on the planning committee. Volunteers will be needed to collect desserts from parents (starting at 7:30 a.m.), slice pies and organize food/tables and help serve during lunches. Cathy is going to check on the main food items and as to whether the cafeteria staff would be serving or not. It was said that it would be nice this year to have all students/parents in the cafeteria to eat together whether or not they were eating the Thanksgiving meal or their own sack lunch with our newly expanded room (instead of them going to the gym).
December Staff Luncheon* (see note) is scheduled for Dec. 4th and is coordinated by Debbie Heintzelman (Freshman class).
December Teacher Treats/Birthdays*(see note) is coordinated by Cynthia Cornejo (senior class).
Christmas Luncheon is scheduled for Tuesday, Dec. 15th and is coordinated by Art and Patty Hanna.
Mother/Son and Father/Daughter events are scheduled for Feb. 7th and Mar. 7th, respectively, and are coordinated by Tracey Lammert.
*Please check with Mr. Saenz for date approval as it is close to 12 Days of Christmas event.
Old Business: Susan Thomas discussed a meeting and decision to purchase red and blue leather lounge furniture approved by Mr. Saenz in coordination with Debbie Gorday, a senior parent, to furnish the Gallery area between the auditorium and the Student Center. PTC funds were not being used for the purchase. Delivery of all the furniture should be next week. Leslie discussed the idea of purchasing video recorders to be held in the library and checked out for classroom use by the students to use on projects. Mr. Bartlett found some for $60.00 each. The request is for 25-30 if possible. A motion was made by Lori Curran to purchase ten (10) video recorders for the school with the gifts to school funds; Christi Forestier seconded and it was approved by all of those present.
New Business: Leslie discussed was the idea of supplying Kleenhanz Sport 500 ct. sanitizing hand wipes for each classroom at Randy Mendoza’s wholesale cost of $13.00 each. We discussed, at length, the cost and effectiveness of the product versus the hand pump gel hand sanitizer. Hand wipes were said to be more effective at eliminating germs for a longer period of time. A motion was made by Debbie Heinzelman to purchase thirty (30) of the Kleenhanz Sport 500 ct. tubs, Steve Ferrari seconded and it was approved by all those present.
The November PTC meeting program was discussed and those present suggested a Health Topic with regards to the N1H1 Virus as well as what Antonian is doing for the health and safety for our students/teachers – back up idea was to host a Science program. Cynthia Cornejo asked what the protocol was for Antonian in regards to the N1H1 virus and whether or not Antonian has a defibulator and people who know how to use it. Those present urged Cynthia to do some research to find out. Steve Ferrari said he would ask what they are doing at the Archdiocese level.
The next PTC meeting will be held Wednesday, November 11th at 6:30 p.m. in the Student Center.
Meeting was adjourned at 12:10 p.m.
September 2009 Minutes
Meeting was held at ACP in the Student Center on September 19th
at 6:30 p.m. (started at 6:35 p.m.)
Attendance: Leslie McBride, Cathy Villanueva, Cristina Johnson, Susan Thomas, LeeAnn Little, Cynthia Cornejo, Lori Curran, Christi Forestier, Debbie Heintzelman, Tracey Lammert, Carole Palmer and Debbie Cortez represented the leadership team. Counselors Mrs. Ramirez and Mr. Eureste and approximately 35 additional parents were in attendance.
Lesli McBride welcomed everyone and Susan Thomas opened with prayer.
We had a 25 minute presentation with ACP Counselors Mrs. Venezia Ramirez and Mr. Marcello Eureste. Both spoke of what they do at Antonian as well as their education and prior employment background, family life and leisure activities that they enjoy.
President’s Report: Copies of the agenda, budget for 2009-2010, Treasurer’s Report and index cards were placed on each table. Everyone introduced themselves and stated what position they currently held on the board and for how long they had held their position and who their children were. A motion was made by Cathy Villanueva to approve the August 2009 minutes, seconded by Christi Forestier and approved by all those present.
Treasurer’s Report: Cristina Johnson stated that the PTC balance is $33,005.75 after the PTC Fees deposit of $12,000.00 less $198.79 for the Back to school dinner and Teacher luncheon expenses.
Old Business: None
New Business:
Approval of 2009-2010 budget is set at $12,000.00. Cathy Villanueva made a motion to approve the 2009-2010 PTC budget as presented, Christi Forestier seconded and all those present approved.
Freshman Retreat is scheduled for September 17th at St. Marks. Debbie Heintzelman is in charge. Parents will be asked to donate bottled water, dessert or fruit. A phone blast will go out to all Freshman parents. Pizza will be served as main meal. Volunteers need to contact Debbie.
Sophomore Retreat is scheduled for September 24th. Christi Forestier is in charge. Parents will be asked to donate bottled water, dessert or fruit. A phone blast will go out to all Sophomore parents. Pizza will be served as main meal. Volunteers need to contact Christi.
September Teacher Treats/Birthdays will be provided by the Junior class.
October Teacher Treats/Birthdays will be provided by the Sophomore class.
October Staff Lunch will be held on October 2nd and will be provided by the Junior class.
Other Fall Events:
Senior Retreat - October 8th, Junior Retreat - November 12th and Thanksgiving Lunch -November 24th.
Suggestion Cards were placed on each table for those attending to write any comments or ideas they would like to be considered by the PTC. Leslie stated that the PTC is open to change and new ideas that people may have experienced from other schools or organizations that could benefit the Antonian PTC.
Gifts to School were discussed:
Leslie explained the large sum of money in our account was won by the Antonian PTC in a raffle of a Hummer vehicle (which was sold) several years ago. This money has been earmarked to purchase a specific gift(s) for ACP. One idea was for furniture or furnishings for the new chapel.
Camcorders were mentioned by the teachers as a way to aid in learning.
Susan Thomas explained that Mr. Saenz wants to furnish the newly renovated area between the student center and the auditorium as a place to relax for the students and/or parents. Presently, two TV’s have been installed on the wall. Ideas and/or suggestions of where to find comfortable, attractive, long-lasting furniture to use in this space were requested. There is no budget for the project, so a fundraiser could be used.
The next PTC meeting will be held Wednesday, October 14th at 11:30 a.m. in the school library.
Meeting was adjourned at 8:10 p.m.
August 2009 Minutes
Meeting was held at the home of Leslie McBride August 12th at 10:00 a.m. (started at 10:35 a.m.)
Attendance: Cathy Villanueva, Cristina Johnson, Debbie Heintzelman, Tracey Lammert, Cynthia Cornejo, Lesli McBride, Steve Ferrari, Christi Forestier and Susan Thomas.
President’s Report: Lesli McBride welcomed everyone and opened with prayer. Copies of the Constitution from the Archdiocese, the PTC program for 2009-2010, last year’s budget, this year’s proposed budget, a contact list and a tax exempt form was distributed. Everyone introduced themselves and stated what position they currently held on the board. A few changes were made to the contact list. A note was made to contact Hortenica who is listed as the senior breakfast coordinator to see if she is still interested in the position again this year. Leslie covered the Constitution and voiced that she would like the PTC to strengthen the relationship between home and school; to consider having a motto for the year. In addition, she would also like to strengthen parent/teacher relationships and communication, perhaps inviting a teacher rep. and an administrative rep. to each of our board meetings.
Treasurer’s Report: Cristina Johnson submitted a PTC Budget for 2008-2009 end of year balance sheet and the proposed PTC Budget for 2009-2010. She has not yet received an invoice for the Smart Boards purchased last year. The Uniform Resale(s) have netted over $1200.00.
New Business:
The budget for the 2009-2010 PTC is set at $12,000.00 so the proposed budget distributed was changed by the board to reflect the lesser amount, cutting Back-to-School Teacher Luncheon to $350.00, Incoming Freshman Breakfast to $250.00, and Clubs Wish List and Misc. both to $250.00.
PTC name tags are need for each of the board members and the class parent reps. Susan Thomas offered to contact Debi Canning to order them.
The PTC volunteer form was included in the back-to-school packet sent to the incoming freshman parents, however; it was not included with the returning student and new upper classmen packets. The board discussed sending and email and/or phone blast to inform parents about volunteer opportunities with the PTC.
The PTC Program was discussed. The Back-to-School Teacher Luncheon had not been planned prior to the meeting. Cynthia Cornejo phoned Mrs. Montemayor at the meeting to get the confirmation. Tracey Lammert suggested Jason’s Deli, Debbie Heintzelman offered to pick up food and deliver to school on Friday for the event, Lesli ,and maybe Cathy ,would be able to help at the event. The Teacher’s Monthly Birthday Treat was left off the PTC Program: Lesli suggested a large cake from Costco for the month of August. Upcoming volunteers are needed for Freshman Retreat lunches on Sept. 17th and Sophomore Retreat on Sept. 24th; class parent reps are best suited to coordinate for their individual class. An email and/or phone blast will be used to ask for donations from parents of each class for fruit and drinks. It was discussed that the parents contact the class parent rep. as to what they are donating. A few new ideas were discussed for the Faculty Lunches. Mr. Saenz needs to be contacted before each faculty lunch is planned to make sure it is still scheduled. The Faculty End of Year Luncheon date was changed to May 25th. Volunteers will be needed for the Eighth grade tours in October; check with Mrs. Montemayor for details. Discussed whether or not refreshments and cookies were needed.
Father Mark’s position has not been filled so Antonian will have visiting priests to lead Mass each week.
A Reverse Auction was discussed by Cathy Villanueva. She has invited Mr. Saenz to her relative’s church this Saturday (Aug. 15th) for their Reverse Auction so he can witness a fundraising opportunity that could be held at Antonian, perhaps to raise money for new furnishings for our new Chapel being built.
Ideas for future PTC Evening Meetings were discussed. Ideas included: Introducing the counselors and having each talk about themselves, A Science and/or Math night with highlights from the teachers, A Clubs night with highlights from the different club organizations and a Fine Arts night with highlights from the different fine arts subjects.
Freshman Potluck was discussed and the Returning Parent Potluck was planned for the following evening at 6:30. Volunteers need to be at Antonian at 5:30 to set up. It was suggested that we have volunteers take the food from the parents upon arrival to the kitchen before they sign in to make it easier on the parents. PTC volunteer forms need to be distributed to parents as they arrive.
Meeting was adjourned at 1:15 p.m.
Minutes
March 18, 2009
Opening Prayer – Father Mark
President Lesli McBride welcomed everyone… informed everyone that this was not going to be a traditional PTC meeting because we had slated this meeting to be an open forum led by our Principal, Mr. Saenz. (Previous notices had gone out ahead of time to the parents)
Note: The round tables had the PTC Treasurers report, PTC Budget update, sign-in sheet, etc. for everyone to review
Announced very briefly the upcoming events on the calendar:
Father/Daughter Luncheon – Sunday, March 22nd
260 RSVP’d
Freshman Breakfast – April 16th
Uniform Swap – April 22nd – Student Center
Larry Briesel – PTC President of the Student Council – Introduced himself and a few other members that were in attendance ( Frank Guerra, Joe Ruiz, Javier Oliva)
Commented on the master plan for the future, working on strategic planning and parents/administration for the last decade.
Mr. Briesel shortly after introduced Mr. Saenz
Mr. Saenz spoke to everyone about the plans for Antonian, the physical changes, improvements the different organizations we have at the school. PTC, Booster Club, APA, etc…
He passed out a letter with attachments involving the budget, booster club, strategic planning goals and accomplishments, a calendar outlining the next 21/2 months of school.
A video presentation was shown of the students who had just gone on a trip during Spring Break to Africa/ Uganda and their crusade to help a village in Uganda….Anyone can help out by buying t-shirts that they have had made in support of their cause…
Everyone was also able to see the extension of the student center and area of the new cafeteria…
Questions were answered and the meeting was adjourned.
Our next meeting will be on April 8th at 11:30am
Minutes
February 11th
Meeting was called to order and Father Mark gave the opening prayer
Minutes were presented by Andy Guillaume and everyone was welcomed to read them silently in lieu of out loud. Also, everyone was reminded that they can be read online.
Treasurers Report – Prepared by Cristina Johnson
Balance as of 1/14 - $32,067.24
Minus expenses for the month which included: 32 IClicker Pkgs, Jan Teacher Lunch, Expenses Mother/Son, Father/Daughter Luncheon leaving us with a balance of $29,966.92
A detailed report is attached to this written report.
Old Business
Mother/Son Luncheon – Very well attended, 204 to be exact…everything ran smoothly…only advice is to check the sound system…not everyone could hear the MC at the mike…
Gifts to the school – Money was spent on wish list for Theology – Susan Thomas bought supplies and brought them to share at the meeting…delivered them to Mrs. Valadez after meeting. Still waiting on a few more items…
Smart Boards were purchased…still have around $900.00 left in budget for gifts..
Asked Diann Montemayor who was present at meeting to Ask Mr. Saenz for some ideas for the left over money…Not sure of final amount…
New Business
Sophomore Retreat – 2/12 Lori Curran has all volunteers in line;
Lee Ann will order pizza
Feb Staff Birthday – Cristina Johnson shooting for this Friday 2/13 if not then 2/20
March Staff Birthday – Sophomores okay in doing…have already set a menu…Lent so Baked Potato/Salad, Bread and Fruit
Father/Daughter Mass – 3/22 Anyone interested need volunteers Saturday for decorating/set up
Sunday morning finish set up and serve food
Senior Breakfast – May 24th – Hortencia York is on record for helping out…Lee Ann will contact Doubletreee and get contract signed…discussed seating and having assigned seating however, we tabled this discussion for next meeting
Parent/Student event for single parents – Discussed that Vicki Smith is preparing the invitation to be held on April 19th…Will see what happens and what kind of turn out she will get…luncheon for those with single parents..really should be about the kids and not the parents…
Town hall meeting/Cafeteria Tour – Discussed if would be open to have an open forum with Mr. Saenz for the next evening PTC meeting..will check with Mr. Saenz if available for next meeting
Sounds like a good idea…and since this is our last evening meeting, last chance for this year
Uniform Swap – Cathy Villanueva via Sandy Gazda from St. Matthews proposed uniform swap as a premise for Antonian..Would eventually make money for PTC..however in the beginning each family donating will make the initial money from swapping/selling their uniforms.
Discussed if we were interested, and how many times a year we should have swap..discussed thoroughly and came up with some tentative dates…Cathy Villanueva will pursue..
Detailed form attached.
Fundraiser
Presented reverse raffle – Detailed example attached to this written report…
Would hold 6 tickets in reserve – so if you are out of game can still participate at the end –
Need not be present to win
How many tickets to sell? (Need to know ahead of time)
Silent auction going on at the same time
Table for future discussions
Mr. Saenz came at the end of our meeting and thanked everyone for all that they do…
Next Meeting – Wednesday March 18th
Minutes - January 14th
Opening Prayer – Lesli McBride
Program – Mr. Hayward introduced and demonstrated the “I-Clicker”. 2 units were ordered and purchased before Christmas and arrived on January 6th. These items were purchased for the school from PTC as our gift to them (the teachers) in lieu of our usual $$ gift at Christmas.
This device is a quick way for teachers to survey their class, it is anonymous and you get immediate feedback.
Quizdom was researched three years ago – and it is somewhat cumbersome and has more features. It is more difficult to use and pricey…
Mr. Hayward suggested this as a pilot….it is very user friendly – every teacher can become an expert
Any presentation software can be used - do not need to know as separate (I clicker format)
Can link to students – who answered what/teacher) Less expensive and more portable.
Every student can purchase own remote for about $20.00 and keep it for all 4 years.
Mr. Hayward gave us a demonstration and gave each of us a remote so we could participate in answering some questions. It was very user friendly. Hopefully all can use by next year.
After learning about the use of the i-clicker he went over what “Essential Questions” at Antonian are all about.
They started 4 years ago. Has a backward design concept…Has to do with the curriculum…What do I want my students to know by the end of the year? That is the most important
Questions are on every syllabus – you can pick a question to do...will have a formal 2 week window to write on it...
They will begin mid February and will continue for a 6 week span
Theology will be due before Spring Break
English when we return from Spring Break
Social Studies in about 4 weeks and Science ?
Will use higher level skills when answering essential question: Analysis Synthesis Evaluation
Count as 2 test grades /750-1000 words (2 to 4 pages)
Not research papers!
Mrs. Toscano is reviewing three kinds of smart boards for the Mathematics Dept. (should have by middle of semester)
Program concluded and we proceeded with our meeting
>Andy read minutes for approval
>Cristina – Treasures Report - Balance $29,182.24
>Old Business – Christmas Lunch – Off campus for the first time;
moved date to Tuesday before finals in lieu of last
day of finals. Teachers more relaxed and seemed
to have a good time.
>Gifts to School – Typically give cash to teachers however they
receive cash from from the school. We purchased
2 – i-clickers; 1 smart board; crafts for theology
>New Business – Mother/Son theme ?? not sure yet
Photographer booked; Zios – Catering
>February 6th Staff Luncheon – Juniors
>January Birthdays – Freshman will provide
>February 12th- Sophomore retreat – Lori Curran
>February Staff Birthday – Seniors will handle (Cristina Johnson
will help out Vangie …she has illness in
the family that she is handling
Next meeting February 11th at 11:30
Meeting Adjourned
Minutes – December 10th , 2008
Attendees: Lesli McBride, Kathy Villanueva, Christina Johnson, Andy Guillaume, Lee Ann Little, Steve Ferrari, Anabel Rodriguez, Lori Curran
Opening Prayer
Reviewed & Approved Minutes
Treasures Report – Christina Johnson
Balance $32,049.18 minus expenses ($1,759.95) =
$30,289.23 Current Balance
(Report Attached)
Discussed Thanksgiving Lunch - All went well; next year let students who do not purchase a turkey lunch know ahead of time that the desserts brought in the gym are complimentary and open to all students. Some confusion with students; thought they had to pay for desserts.
New Business
Mother/Son – Father/Daughter Lunch:
Change of dates: Mother /Son – February 8th
Father/Daughter – March 22nd
Contact Grizel Gentry and let her know about change of dates
– Andy
Also, need to set up mini meeting to discuss particulars
Discussed if we could include the masses we have at the above lunches as one of the new monthly masses that Antonian will be having to get the community together . All agreed that this would be fine…those not attending luncheon would not stay for luncheon on these two dates
Larry Briesel – President of the School Council - Requested funds from PTC to help out the Antonian families with tuition
55 students in financial difficulty
Discussed that PTC does not really have enough funds to date to give without putting in jeopardy our plans to contribute to the teachers and their classroom needs.
Totally open to having a fundraiser for this purpose only….can combine with all 3 committees (Booster, PTC, APA) Can plan on doing this in the spring or definitely include it in next years activities/events
After discussion and listening to ideas pro and con; Lee Ann moved to vote "No" on giving money at this time, due to budgeted funds for classroom & teacher necessities. Will reconsider after full disclosure of notification of our PTC fees for next year.
Kathy Villanueva seconded the motion…All attended approved
Anabel Rodriguez discussed that the Christmas luncheon for the teachers would be the following Tuesday at Aldaco’s restaurant downtown…Invitations were sent out yesterday.
Decided on plates in lieu of buffet…long tables in lieu of round; red tablecloths; green napkins
Mr. Hayward has confirmed they will be traveling on bus or by individual cars…firm number by Monday of people attending
Meeting adjourned =======Next Meeting January 14th 6:30pm
Minutes - November 12th, 2008
Opening Prayer - Father Mark
Meeting began with Mrs. Valadez introducing herself as the Campus Minister and then proceeded to tell us a little bit about the retreats the school conducts for each class. The Freshman class will be having their retreat tomorrow on Nov. 13th at St. P.J.’s.
Father Mark followed with his introduction to those who did not know him as our Campus Chaplin. He told us a little bit about his past and how he came to Antonian.
Approval of Minutes
Minutes from the previous meeting (Oct. 8th) were read by the secretary Andy Guillaume
They were approved and submitted.
Treasurers Report - attached
Given by treasurer Cristina Johnson
We had an adjustment of fees giving us a balance of $33,787.91 minus expenses for the month
leaving us a balance of $31,949.18 to date
Copy attached
Reports from Committees
St. Michael – Lora – not at meeting
Prayer Partner – Tracey – reported that it has been so
successful they have opened it up to staff members to be
included along with the teachers
Christmas Lunch – Anabel Rodriguez
Reported that we are going to try something different this
year and instead of having the luncheon in the student
center the teachers and staff will be going to a restaurant…
Aldaco’s ( Sunset Station downtown)
Menu – Pollo al Chipotle, Beef Fajitas, Tamales, Rice,
Beans, tortillas and Pastel tres leches
Date is changed from December 18th to Tuesday December
16th (transported by school bus (not yet confirmed) )
Old Business
Staff Luncheon – Nov. 6 – Hosted by the sophomore class
(served soups and breads)
Homecoming Dance – Parent Chaperones had a good time
Grandparent commented on how he was impressed with the
girls dresses; students were well behaved; only complaint was
about the music not very good
Thanksgiving gift cards – Agreed to give teachers $25. HEB
gift cards – Cristina Johnson will request check and pick up
cards at HEB
New Business
Freshman Retreat – All covered and handled by freshman
rep; pizza ordered by Lee Ann
Thanksgiving Lunch – Tuesday 11/25; announced to all at
meeting there was a sign up sheet for volunteers if interested
starting from 7:30 that morning thru lunch schedules
Need to collect dessert in the morning; cut up desserts; serve
November Staff Birthday – Senior Class
December Staff Luncheon – cancelled
Christmas Ball – cancelled/conflict with school play on the
same date
Uniform Swap – Very good idea, looking for someone to head
this up – suggestions welcome, this would be new for Antonian
Approval of Budget – Budget for year (attached); prepared
by Cristina Johnson; Motion to approve by Susan Thomas
and seconded by Mr. Guerra
Wish List Program – Lesli wrote letters to each dept. head
and asked teachers what they wanted – heard back from one,
Father Mark – Theology Dept.
Mr. Hayward will remind heads and will also let them know
that PTC will be doing this wish program in lieu of a cash
bonus. Xmas bonus is already given to them by the school
Meeting Adjourned – Next meeting will be on Wednesday,
December 10th at 11:30AM
Minutes from October 8th, 2008
Attendance – see sign in sheet attached
Opening prayer was given by Steve Ferrari
The minutes were read by Andy Guillaume and approved
Treasurers Report - Cristina Johnson
(see treasurers report attached)
Balance $18,262.91 minus expenses of $1,389.48.
Current balance $16,873.43
Expenses to date include 3 teacher lunches, chess club,
and Senior retreat
Tabled any further discussions of budget for later in meeting
Reports from committees:
Anabel Rodriguez discussed Xmas teacher luncheon briefly. She found table decorations for the centerpieces. Will discuss with Diann Montemayor about different caterers and restaurants.
Tracey Lammert reported on Prayer Partners – all seems to be going well with the signing up parents with teachers….has sent out email that lets everyone know what they are doing
Old Business
Staff Luncheon – Junior class – all went well however, we did run out of sandwiches…went back for more.
8th grade tours – Cathy Villanueva had this completely under control…we had plenty of volunteers for the various days on hand…
Senior Retreat – Vangie Flagmeier did and excellent job gathering volunteers …we had plenty of desserts, water for everyone…. LeeAnn ordered and picked up the pizza for PTC and everything turned out great…
New Business
October Staff Birthdays - Lori Curran/making home goods,
should be more appreciated...thinking of cupcakes in lieu of
cakes
November Staff Luncheon- Sophomore class – Planning on having soups and cornbread (something like that)
November Birthdays- Senior Class
Freshman Retreat will be on November 20th – will need volunteers to bring desserts and water
Thanksgiving Luncheon – Tuesday November 25th
Need all class reps to get volunteers
to bring desserts for all classes.
Parents will be invited to have lunch
with their children ($5.00)
Need to get additional volunteers to
help cut up desserts and decorate that
day...
Voted to still give $25 gift card to teachers for Thanksgiving and decided to come up with an alternate plan for Xmas… in lieu of giving them $50.
We will inform the teachers ahead of time (before Xmas luncheon) of our plans to do something different.
Discussed having different venues for the evening PTC meetings…Academic showcase, different teachers talking about their specific projects that might be coming up, etc…Need to brainstorm on some ideas..
Suggested for upcoming meeting that Father Mark talk about the retreats that we have for the students every year…
Board had a closed discussion on PTC fees
Next meeting will be held on Wednesday, November 12th @ 6:30
Minutes from September 10, 2008
Attendance – see sign in sheet
Lesli (president) stated that her goal for the year was INVOLVEMENT
She stressed to everyone how important it is to consider giving up a little bit of their time to help out with the various PTC activities.
(Meeting was very well attended by new parents as well as the existing board members)
Treasurers Report – Cristina Johnson
Beginning Balance $10,632
PTC Fees $15,800
Expenditures $625 Teacher
Luncheon /August
$203 Chess Club
Current balance $25,333 (approx)
See copy of treasurers report
Cristina discussed instructions for reimbursement..simple procedure, forms are in the front office. Questions can always give her a call..number on website
New Business – September Staff Birthday – Junior Class (Cynthia Cornejo)
Communtiy Mass picnic - 10:30 mass followed
by light lunch
Senior Retreat 10/2 Off campus – St. P.J.’s on
Mission Rd.
PTC will provide the pizza – class needs to
donate drinks, desserts and fruit for 173
students + add’l for teachers
October Teacher Birthdays – Can be provided
anytime that month
October 6-17th – 8th grade tours – need
volunteers; preferably freshmen parents and
parents from each of their middle schools; but
totally flexible w/ everyone schedule.
November 25th – Thanksgiving luncheon –
cafeteria staff makes the food; parents come
and have lunch with their children ($5.00)
Parents donate desserts for all the classes on
this day, extended lunches
Need volunteers to help cut up desserts and
decorate.
Volunteer positions that we still need to fill:
Senior Breakfast
Teacher Luncheons
M/S – Feb Tracy Lambert to Co-Chair
F/D - March
Senior Breakfast volunteer – Hortencia York
Art Hanna (Kevin 9th grade) will assist Anabel with Xmas teacher luncheon
Old Business – All activities went well
PTC Federation Mtg on Saturday attended by
Lesli and Steve F. Reps from all catholic
schools attended in the diocese
Fellowship and discussion regarding our place
with the school
NEXT METING – OCTOBER 8TH 11:30 in the library
Following meeting November 12th 6:30 Student Center
Minutes from November 2007
Prayer lead by Fr. Mark
Approval of minutes
Treasurers Report - $23,154.21 Balance
Report on past events:
Sophomore class lunch went fine
8th grade tours were a huge success
Homecoming Dance also a big success
Staff Luncheon on Nov. 2 done by the Jr. Class went well
Upcoming Events:
Sophomore Retreat is upcoming
Thanksgiving Luncheon: PTC to decorate. We need help with pie cutters, set up and clean up
Teacher Thanksgiving Gift - we decided to buy $25 HEB gift cards
Xmas dance was cancelled due to a conflict with the gym schedule
Xmas Luncheon on Dec. 20 for the staff
Minutes from October 2007
Andy brought the meeting to order
Approved the minutes from September
We have a revised staff meeting luncheon schedule because the golf team is taking over hosting 4 of the luncheons for this school year.
The Freshman retreat was a huge success.
Upcoming Events:
8th grade tours are Oct. 15, 16, 18, 19 and 22nd. Parent volunteers are needed to help with greeting parents and answering any questions. Contact Mrs. Montemayor if interested.
October Birthday treat is hosted by the Sophomore class
Homecoming Dance is November 3rd. Parents are needed to chaparone. Lesli McBride is making phone calls.
Sophomore Retreat is November 15th. Sophomore class rep. needs to decide to purchase deserts or ask for donations. A few parents will be needed to drive and serve lunch.
Thanksgiving Luncheon is November 20th. All parents are asked to bring a desert.
The next meeting is November 14th at 6:30pm
Minutes from September 2007
Andy brought the meeting to order
Report on events so far this school year:
Back to School luncheon for the teachers and staff went well. Teachers were very appreciative and loved the food provided.
Freshman Orientation went well with many in attendance and enjoyed the potluck
Lesli McBride is starting a prayer support group for the staff
PTC greeted parents at the open house and sold the telephone directories
Back to School dance - we had enough chaparones and the kids had a great time
First Teacher/Staff Luncheon is September 7th. It was provided by the Senior Class & PTC - organized by Senior Rep Patty Cuen.
Lesli McBride has compiled a list by grade of the parents who have volunteered for the various activities to happen thru the year. These lists have been given to the class reps.
Upcoming Events:
Teacher Birthday will be hosted by the Junior Class.
Staff Luncheon on October 5th will be hosted by the Cynthia Cornejo and the Sophomore Class
October Teacher Birthday will be hosted by the Freshman Class
8th grade Open House Tours (October 15-25th) - we need freshman parents from the various middle schools to help with welcoming the new perspective parents.
Future Events to be discussed in October:
Homecoming Dance - we need chaparones
Thanksgiving Luncheon - need volunteers to help with desserts (delivery in the morning, cutting and serving)
Grizel Gentry will discuss the Mother/Son (Feb) & Father/Daughter (March) luncheons and Anabel Rodriguez will discuss the Xmas and end of year luncheons
Our next meeting is October 10th
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